Shared Drives are one of the most underused parts of Workspace.
Shared Drives are one of the most underused parts of Workspace. Most teams still pile everything into My Drive, which creates ownership problems the moment someone leaves. System Strats designs a Shared Drive architecture that matches how your teams actually work, with the right permissions model and a migration plan for the files already in the wrong place.
Shared Drive structure designed around team workflows
Permissions model that is understandable and maintainable
Migration plan for files currently stuck in My Drive
Training so teams actually adopt the new structure
We audit the current Workspace setup, security posture, email health, and Shared Drive sprawl, and identify the highest-impact issues.
We design the OU structure, Shared Drive model, and security policies that match how your teams work and where your sensitive data lives.
We configure the admin console, clean up existing structures, migrate data where needed, and verify everything end to end before handing off.
We train your team on what changed, document the new setup, and stay involved for ongoing admin, policy updates, and the migrations nobody internal has time to run.
We have run Workspace admin across businesses of every shape, from 5-person teams to multi-entity organizations with sensitive data. We know the quirks of the admin console, and we know which defaults are fine and which are quietly hurting you. We focus on the changes that make a real difference, not long compliance reports nobody reads.
Common questions about Google Workspace Shared Drives & Collaboration Architecture, and how System Strats can help.
My Drive files belong to an individual user and disappear when that user leaves. Shared Drive files belong to the organization and persist regardless of user changes. Shared Drives are the right home for any file the team depends on.
We map your teams, projects, and content types, then design a structure that balances clarity and maintainability. Too few drives makes permissions messy; too many creates a sprawl problem.
Yes. We use Workspace admin tools and scripts to move files without breaking sharing, track ownership transfers, and verify the migration post-cutover.
We handle migrations from other cloud storage providers too, mapping folders and permissions to the new Shared Drive structure.
Tell us about your project and we'll get back to you within 24 hours.